Arrowhead Review Process

Please remember to contact the DRC staff regarding the review process for the following changes at your property prior to commencing any work:

• Any exterior modifications (architectural elements, materials or colors)
• Landscape alterations (including tree removal, addition of trees or shrubbery, garden walls, etc.)
• Interior modifications that result in changes to square footage or changes in use
• Driveway remodel
• Hot tub installation
• New windows or doors
• Roof replacement
• Exterior lighting
• Installation of outdoor equipment (air conditioning condenser units, snowmelt boiler)
• Installation of outdoor sculptures or other artwork that is visible from off the property
  

Remodel of an Existing Residence or Landscaping:
The DRC staff is delighted to assist you in making application for any improvements to your residence and property in the timeliest fashion possible. Contacting the DRC staff well in advance of your desired start date to discuss your project as well as requesting a pre-design consultation with DRC staff is strongly encouraged. 

Quick Reference to the Steps of the Review Process for a Remodel of an Existing Residence or Landscaping:

1. The Applicant receives HOA approval, if applicable.
2. The Applicant contacts the DRC office to determine if a pre-design meeting with DRC staff is necessary for the proposed project.
3. The Applicant submits an application, application fee, HOA approval (if applicable) and plans to the DRC office on or before the submittal date.
4. The Applicant will receive the meeting agenda approximately one week prior to the scheduled meeting.
5. The Applicant attends the DRC meeting and presents the proposed plans.
6. The DRC takes formal action at the meeting on the plans.
7. The Applicant will receive a letter detailing the results of the DRC meeting.
8. After receiving approval from the DRC, the Applicant must comply with the pre-construction requirements prior to starting construction.

Remodel of an Existing Residence or Landscaping- Steps of the Review Process:
The Arrowhead Design Review Committee meets on the first Thursday of every month and applications and plans are due three weeks prior to that meeting in order for it to be administratively reviewed before it can be presented to the DRC.  If a residence is governed by a Homeowners Association (HOA), then evidence of written approval for the proposed project from the HOA is required to be submitted to the DRC before any formal action will be taken.  After you submit the application, application fee, required plans, and HOA written approval (if applicable), the DRC staff will review the application and plans. If additional information is required or the DRC staff recognizes issues or concerns with the proposed plans, staff will contact the Applicant. 

Projects that have minimal exterior impacts or are considered routine may be “staff approved” independent of the regularly scheduled monthly DRC meeting in order to expedite the project. The DRC staff will determine if a project requires formal Committee review and approval. Each application and the resulting review process will be determined on a case-by-case basis depending on the complexity, scope and exterior impact of the proposed plan.

The DRC staff will email the meeting agenda to the Applicant approximately one week prior to the scheduled meeting.  The Applicant will attend the DRC meeting and present the proposed plans.  The DRC will take formal action on the plans at this meeting and the Applicant will receive a letter detailing the results of the DRC meeting within ten (10) working days following the meeting.  In general, once a complete residence remodel or landscape remodel application and associated plans are submitted to the DRC by the required submittal day, it will take no longer than one month for the DRC to take action. Larger more complex applications (see “new construction”) may take several months to review over the course of multiple meetings. 

After receiving Final approval from the DRC, the Applicant must comply with the pre-construction requirements prior to starting construction. 

New Construction (New Residence):
The Arrowhead design review process for a new residence consists of a series of meetings between the Property Owner, the Architect and the Arrowhead Design Review Committee (DRC). The process starts with an informal introductory meeting and ends with the completion of home construction.  The Arrowhead Design Review Committee meets on the first Thursday of every month at the Design Review Administration office.  Applications are due three weeks prior to that meeting in order for it to be administratively reviewed before it can be presented to the DRC.

Quick Reference to the Steps of the Review Process for New Construction:

1. Pre-design meeting is required for Arrowhead Mountain Estates Lots
2. Conceptual plan review (highly recommended)
3. The Applicant submits an application, application fee and Sketch Plan drawings to the DRC office at least three (3) weeks prior to a regularly scheduled DRC meeting
4. Sketch Plan Review meeting held at the Design Review Administration office
5. The Applicant receives a letter detailing the results of the DRC meeting
6. The Applicant submits an application, application fee and Final Plans to the DRC office at least three (3) weeks prior to a regularly scheduled DRC meeting
7. Final Plan review meeting held at the Design Review Administration office
8. The Applicant receives a letter detailing the results of the DRC meeting
9. After receiving Final Plan approval from the DRC, the Applicant must comply with the pre-construction requirements prior to starting construction, including the submission and approval of Final Working Drawings

New Construction - Steps of the Review Process
1. Pre-Design Meeting (required for Arrowhead Mountain Estates Lots):
Prior to the preparation of any materials for formal DRC review, the Applicant and consultant(s) shall meet with the Arrowhead DRC staff for a pre-design meeting. The purpose of this step is to provide the Applicant with introductory information, which will establish the overall regulations, restrictions and/or special considerations for the particular lot or area involved. This step is required for lots within Arrowhead Mountain Estates and is highly recommended for other lots within Arrowhead.  This meeting is for the benefit of the Applicant and the Architect.  Pre-Design Meetings are scheduled outside the regularly scheduled DRC meeting dates; please contact the DRC office at 970-754-3147 to schedule this meeting.

2. Conceptual Plan Review:
A conceptual plan review is not mandatory in Arrowhead, but is strongly recommended. This step is intended to provide the Applicant early feedback from the DRB on the proposed design of the project/improvement and takes place at a regularly scheduled meeting date. A conceptual site plan and at least one conceptual elevation shall be presented for review by the DRC. Areas of particular concern should be highlighted for the DRC to review and comment. The Applicant must contact the DRC staff to request a conceptual plan review at least two weeks prior to the scheduled meeting of the DRC.  No formal action will be taken by the DRC on the conceptual plans.

3. Sketch Plan Review:
The Applicant is required to submit to the DRC for review a Sketch Plan package. This package is expected to adequately convey existing site conditions, constraints, building orientation and design, vehicular and pedestrian access, the proposed use of exterior materials and colors and a conceptual landscape plan. Sketch Plan submittals must be submitted at least three weeks before the scheduled meeting of the DRC. In addition, the Applicant is required to stake the location of corners of the proposed buildings on site for review by the DRC at the scheduled meeting.  After the Applicant submits all required application materials and fees, the DRC staff will review the Sketch Plan package for completeness and conformance with the Design Guidelines.  If additional information is required or the DRC staff recognizes issues or concerns with the proposed plans, staff will contact the Applicant.  The DRC staff will e-mail the meeting agenda to the Applicant approximately one week prior to the scheduled meeting.  The Applicant is expected to attend the DRC meeting to present the Sketch Plans to the Committee. The DRC will take formal action on the Sketch Plans at this meeting and the Applicant will receive a letter detailing the results of the DRC meeting within ten (10) working days following the meeting.

4. Final Plan Review:
Within one year of Sketch Plan approval, the Applicant may submit a Final Plan package for review by the DRC. The Applicant will be expected to  provide all information necessary to reflect the design of the proposed building(s), landscape or other features requiring the approval of the DRC. All architectural plans are to be prepared by a licensed Colorado Architect.  Final Plan submittals must be submitted at least three weeks before the scheduled meeting of the DRC.  After the Applicant submits all required application materials and fees, the DRC staff will review the Final Plan package for completeness and conformance with the Design Guidelines. If additional information is required or the DRC staff recognizes issues or concerns with the proposed plans, staff will contact the Applicant.  The DRC staff will e-mail the meeting agenda to the Applicant approximately one week prior to the scheduled meeting.  The Applicant will attend the DRC meeting and presents the Final Plans to the Committee. The DRC takes formal action on the Final Plans at this meeting and the Applicant will receive a letter detailing the results of the DRC meeting within ten (10) working days following the meeting.

5. Final Working Drawing Submission:
Upon approval of Final Plans, the Applicant is required to prepare and submit three (3) stamped sets of Final Working Drawings (permit set)  to the DRC staff. The contents of the Final Working Drawings are expected to be substantially consistent with the approved Final Plans, while responding to any conditions or revisions imposed by the DRC at the Final Plan review.  The DRC staff will review the Final Working Drawings and contact the Applicant within a week from the date that the plans are received.  If the Final Working Drawings are consistent with the approved Final Plans and all conditions of Final Plan approval are addressed, the DRC will stamp two sets of plans for the Applicant to submit the Eagle County for a building permit.  The DRC will keep one set of the Final Working Drawings for our records.  Upon receiving a building permit, the Applicant must comply with all of the pre-construction requirements.